180
days before
move:
 | plan business form changes
|
| discuss telecommunications needs |
| identify office equipment to be upgraded or replaced |
| coordinate all colors of carpet, paint and fabric of
new site |
| evaluate current filing system and assess future
needs |
120
days before
move:
| get furniture company proposals, check references |
| choose an insurance agent to examine lease for proper coverage |
| assess copier volume, review service contracts, solicit bids and
arrange for pre/post move servicing of present equipment |
| contact computer and fax suppliers for interviews |
| contact office supply vendors for proposals |
| survey existing records, make new building size measurements,
prepare floor plan layout and develop storage proposal |
| prepare space-plan drawings for new office layout |
| contact your Valley Transportation Group representative for a pre-move survey |
90
days before
move:
| choose furniture company |
| finalize records storage needs and place order |
| assess security needs |
| list and value equipment, supplies and inventory |
|
|
60
days before
move:
| have phone numbers guaranteed by local phone company |
| place copier order and get service agreements |
| choose computer vendor and schedule installation |
| order dedicated fax phone lines |
| store inactive files and destroy duplicates |
| hold management meeting with Valley Transportation Group representative,
assigning internal move coordinators to work with Valley
Transportation Group supervisors on the day of the move |
30
days before
move:
| have furniture and carpet dealers on site throughout delivery |
| arrange office supply delivery to new location |
| secure necessary parking permits for movers |
| select security company and have that vendor contact building
owner/builder and moving company |
Week
of
move:
| install new filing equipment and pack, move and unpack active files
and load into new system |
| distribute written moving instructions to all employees |
| label all furniture and boxes with routing tags furnished by mover |
| inform employees of new security |
|
